Back Office & People Operations Specialist | Cybersecurity company | Bogotá |

Safetica is a global leader in Intelligent Data Security, delivering powerful, effective solutions to prevent data leaks and manage insider risks across on-premises and cloud environments. With seamless integration and minimal disruption to business workflows, Safetica protects sensitive data, educates employees on secure practices, and ensures regulatory compliance for organizations worldwide. As a software company with clients in over 120 countries, we’ve taken a major step forward: we are expanding into the United States, driven by a clear vision to become a key partner in the field of Data Loss Prevention. Our growth is backed by strong investors, who have provided an additional 4 million USD to help us scale our team in the U.S. and accelerate product development.

This is a Superstar role for our Bogota office, working closely with the international team in the Czech Republic and contributing to global initiatives. You will ensure smooth daily operations, efficient office management, and accurate order processing while supporting the full employee lifecycle. This includes both HR operations and back office activities, overseeing administrative processes, coordinating internal events, and contributing to employee wellbeing. The role is critical for maintaining an organized, productive, and globally connected work environment.

Why this role is perfect for you:

If you are someone who doesn’t want to be bored, enjoys variety, and thrives in a global technology company, this position is an exciting opportunity. You will actively contribute to building and shaping our Bogota office, working on impactful projects, collaborating across borders, and making a difference every day!

Your responsibilities 

Back Office Agenda (approx. 50%) 

Facility & Office Management 

• Oversee office layout, equipment, and workplace functionality. 

• Ensure employee wellbeing (e.g., coffee/snacks availability, comfortable workspace). 

• Identify and resolve maintenance issues or coordinate external repair providers. 

• Manage onsite service providers (cleaning, security, maintenance vendors). 

• Communicate with building owners regarding operational matters. 

• Prepare and report operational and capital expenditure (OPEX/CAPEX). 

Order Processing 

• Process Safetica orders based on purchase orders and enter them into internal systems. 

• Ensure accurate and timely data input. 

• Communicate with partners to confirm order details and resolve discrepancies. 

Daily Operations 

• Handle general administrative tasks across the company. 

• Manage delivery and dispatch of packages and letters. 

• Provide accommodation and travel support (hotel bookings, flights, etc.). 

• Manage onboarding/offboarding logistics, including planning and purchasing IT hardware. 

People Operations & HR Support (approx. 50%) 

Employee lifecycle & Administration 

• Manage onboarding, role changes, and offboarding processes. 

• Perform HR administration and maintain employee records. 

• Administer employee benefits. 

• Organize relevant training and development programs. 

Internal communication & Events 

• Organize internal events and team-building activities. 

• Participate in internal communication activities (announcements, content preparation, messaging). 

• Support internal strategic projects and process improvements. 

Employee relations 

• Build and maintain positive relationships with employees. 

• Address concerns, help resolve misunderstandings, and contribute to a healthy work environment. 

What are we looking for

Education & Languages 

• High school diploma required; a degree in Business Administration, HR, or a related field is preferred. 

• Fluent English and Spanish (written and spoken). 

Experience 

• Experience in office administration, back-office operations, facility management, or HR support. 

• Previous experience with onboarding/offboarding processes and HR administration is highly advantageous. 

• Experience with event organization or internal communication is a plus. 

Technical skills 

• Proficiency in MS Office (Excel, Word, Outlook). Experience with HRIS, ERP, or operational systems is a plus. 

Soft skills 

• Excellent organizational and time-management skills. 

• High attention to detail and accuracy. Problem-solving mindset with proactive approach. 

• Ability to maintain confidentiality and handle sensitive information. 

What can you expect from Safetica?

• Unlimited vacation, flexible working hours, hybrid setup (2 days in the office), 3 sick days, and 2 volunteer days.

• Supportive work environment – direct contact with management, open communication, and space for honest discussions, where your feedback matters and professional growth is supported.

• Level up your language skills – we offer English and Portuguese classes to help you grow professionally and communicate confidently.

• Make your birthday extra special - take the day off to celebrate, relax, and enjoy it however you like. It’s your day, and we believe you deserve to spend it your way!

• Celebrating Success - Team Celebrations for Stellar Quarter Results!